Physician & Engagement Event Coordinator

JOIN A TEAM COMMITTED TO IMPROVING PATIENT CAREIt takes a team of talented people to become one of the world’s leading providers of innovative medical devices.AngioDynamics is dedicated to improving patient outcomes by focusing on the development of disruptive and differentiated technologies that address unmet patient needs and supporting professional healthcare providers around the world in the delivery of high-quality patient care.We accomplish this through:A Commitment to the Highest Standards of QualityRelentless InnovationOperational ExcellenceOur employees receive the highest level of training and endeavor to be the best and the brightest in the medical device industry.We are pleased to offer a comprehensive benefit plan that supports the overall health and wellness needs of our employees and their families.JOB SUMMARY – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The Physician & Engagement Event Coordinator is responsible for planning, executing, and managing all logistics related to physician travel and company supported medical events, as well as supporting internal teams with related tasks. This role ensures seamless, compliant, and cost effective experiences for healthcare professionals participating in educational programs, advisory boards, and clinical engagement activities. The Coordinator partners closely with cross functional teams to align event objectives, maintain accurate documentation, and uphold all regulatory and internal policy requirements. Success in this position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast paced environment.

This role ensures all physician travel and event activities are executed in alignment with company policies, industry codes of ethics, and federal and state transparency requirements (e.g., Sunshine Act), maintaining accurate documentation and supporting compliance functions through proper tracking and reporting. Integral part of the Cardiovascular and Scientific & Clinical Affairs teams supporting team members with tasks as assigned. Essential Duties and Responsibilities ▪ Coordinate travel arrangements for physicians attending company-sponsored events, including flights, accommodations, ground transportation and itineraries ▪ Manage event logistics such as venue selection, catering, audiovisual setup, and onsite support for medical education programs, advisory boards, and conferences ▪ Ensure compliance with Sunshine Act, AdvaMed Code of Ethics, and internal policies regarding physician interactions and expense reporting ▪ Collaboration with internal teams (Clinical and Medical Affairs, Marketing, Compliance, Finance) to align event objectives and budgets ▪ Support internal teams with tasks, administrative needs and projects as assigned ▪ Maintain accurate records of physician engagement, travel expenses, and event documentation for audit and reporting purposes ▪ Serve as primary point of contact for physicians regarding travel and event details, providing exceptional customer service, timely communication and support as required ▪ Responsible for clinical navigator coordination ▪ Utilize tools such as Concur, Salesforce.com, and Microsoft Office for scheduling, expense management and reporting ▪ Ensure all travel, meals, lodging, and event expenses provided to Healthcare Professionals (HCPs) are accurately captured in accordance with transparency reporting requirements (e.g., Sunshine Act). ▪ Coordinate events and engagements in accordance with the AdvaMed Code of Ethics and internal policies governing interactions with HCPs. ▪ Maintain complete and accurate records of all transfers of value to HCPs to support timely and compliant Open Payments reporting. ▪ Partner with Compliance to ensure proper documentation, approvals, and fair market value (FMV) alignment for speaker fees, consulting engagements, and advisory boards. ▪ Verify event venues and hospitality arrangements meet internal and industry standards for appropriateness and avoid any appearance of impropriety or inducement. ▪ Support internal audit and compliance reviews by providing accurate documentation of physician travel, expenses, and event logistics. ▪ Support post-event reconciliation, feedback collection, and continuous improvement initiatives ▪ May perform other duties as assignedEducation and Experience ▪ Bachelor’s Level of Degree in Business Administration, Hospitality Management or related field of study ▪ 3 years of demonstrated experience in event coordination, travel management, or healthcare industry logistics ▪ No Certifications RequiredSkills/Knowledge ▪ Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously ▪ Strong knowledge of compliance requirements for physician interactions (Sunshine Act, AdvaMed and other related requirements) ▪ Proficient in the following computer software applications: Microsoft Office & Travel Management Platforms (Concur) ▪ Exceptional interpersonal skills ▪ Strong organizational skills ▪ Strong communication skills (written and verbal) ▪ Ability to effectively communicate both internally and externally ▪ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals ▪ Ability to write routine reports and correspondencePHYSICAL/WORK REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job:▪ Work safely and follow all OSHA regulations and company safety policies and procedures ▪ For all on-the-job injuries or accidents, must notify manager/supervisor immediately ▪ Exposure to standard office and events environments ▪ Ability to frequently lift and/or move up to 25lbs ▪ Ability to occasionally lift and/or move up to 50lbs ▪ Ability to regularly sit or stand for extended periods of time ▪ This position requires some travel up to 60% of the timeAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.AngioDynamics does not accept resumes or candidate submissions from third-party recruiters and/or vendors who are not expressly under current written contract.Your ultimate salary may vary depending on your job-related skills, knowledge, and experience.Originally posted on Himalayas