Leasing Assistant

Leasing Assistant – Job DescriptionJob DescriptionDepartment:Status:Full-Time, EST Business HoursLocation and Work Setup:RemoteRole OverviewThe Leasing Assistant supports the Leasing Manager and property management team by handling day-to-day leasing operations. This includes coordinating showings, processing applications, preparing leases, assisting tenants, and maintaining accurate leasing records. The role requires strong organization, attention to detail, excellent communication skills, and a customer-focused approach.Core ResponsibilitiesLeasing CoordinationRespond promptly to leasing inquiries via phone, email, and online platforms.Schedule and confirm showings with prospective tenants.Assist with rental listings across multiple platforms (MLS, Zillow, Apartments.com, Facebook, etc.).Track leads and update leasing status in the property management system.Application ProcessingGuide applicants through the application process and answer questions.Collect and verify required documents (IDs, income, references, etc.).Conduct initial screening of applicants and coordinate with Leasing Manager for approval.Track application progress and communicate status updates to applicants.Lease AdministrationPrepare, send, and track lease agreements and addenda.Ensure leases are accurate, compliant, and properly executed.Maintain lease files and digital records in the property management system.Tenant & Owner CommunicationProvide clear, timely updates to applicants, tenants, and property owners.Assist new tenants with move-in instructions and lease orientation.Respond to basic tenant inquiries about leasing terms, renewals, and documentation.Escalate complex concerns to the Leasing Manager.Administrative & ReportingMaintain leasing trackers, reports, and digital filing systems.Support marketing efforts with listing updates and vacancy ads.Assist with rent roll updates, renewal tracking, and lease expirations.Collaborate with property management and maintenance teams to coordinate turnovers and move-ins.Qualifications1–2 years of experience in leasing, property management, customer service, or administrative support.Strong communication skills (written and verbal).Highly organized and detail-oriented with ability to manage multiple priorities.Proficient in Microsoft Office and Google Workspace; experience with property management software (AppFolio, Buildium, Yardi, or similar) is a plus.Comfortable learning new platforms and working in a fast-paced environment.Customer-focused, proactive, and a team playerPlease submit your application here: https://docs.google.com/forms/d/e/1FAIpQLSfv_cv1qe_OGp7TUKNh1qG24b0s0MO_3WlEbUQS8Ot8SwF5Dg/viewform?usp=dialogOriginally posted on Himalayas