Executive Assistant & Operational Partner

The Role

• We’re looking for a sharp, logically-driven Executive Assistant &amp
• Operational Partner to take full ownership of the CEO’s operational day-to-day. This is a high-impact position for a "Force Multiplier"—someone who can serve as a bridge between the CEO’s vision and the administrative execution required to achieve it.If you thrive in early-stage environments where you can move from high-level scheduling strategy to granular project tracking—and you enjoy the challenge of creating structure for a deep-thinking—this is the role for you.What You’ll DoHigh-Level Inbox &amp
• Slack Triage: Act as the primary gatekeeper for communications
• you will not only filter noise but also route issues to the correct stakeholders and draft responses on the CEO's behalf.

• Strategic Calendar Guarding: Manage a complex, multi-time zone calendar with a focus on protecting "deep work" blocks and ensuring every meeting has a clear agenda and ROI.End-to-End Travel &amp
• Logistics: Handle all travel arrangements (flights, accommodation) with a focus on zero-friction execution.Admin &amp
• Compliance Ownership: Manage the collection of paperwork, signatures, and board-level documentation with 100% accuracy.Meeting Preparation &amp
• Synthesis: Ensure the CEO is briefed before high-stakes meetings and synthesize post-meeting notes into clear, actionable trackers in Notion.

Stakeholder Routing: Serve as a polite but firm filter for internal and external requests, resolving what you can so the CEO only sees what is essential.

Information Synthesis: Use Notion and Google Workspace to build trackers and summarize complex project statuses into concise, logical briefings.

Requirements

• Who You AreOwnership Mindset: You take ownership of outcomes, not just outputs
• you find the "missing piece" before the CEO has to ask for it.Analytical &amp
• Logical: You think like an engineer
• you value "high signal-to-noise" communication and data-driven reasoning.Scrappy &amp
• Proactive: You don’t wait for a roadmap
• you identify chaos and build the process to fix itAmbiguity Appetite: The ability to make high-quality decisions without constant input from the CEO.

Multicultural Awareness: Comfort working in a remote, global environment with diverse communication styles.

Master of Tools: Expert in Google Workspace (Calendar, Drive, Sheets) and Notion.Why Join ScholarshipOwl?Mission-Driven Work – Build technology that helps students unlock education opportunities.Fully Remote – Work from anywhere while collaborating with a global team.High Impact & Ownership – You aren't just a task-taker; you are the driver of the CEO's operational efficiency.Unlimited PTO – We value results over hours worked and trust you to manage your time.Home Office Budget – $200/month to invest in your ideal remote workspace.Continuous Learning Culture – We support curiosity, experimentation, and growth into more strategic roles.Apply now and help us define the future of our operations.

Originally posted on Himalayas